Poster presentations at EMNLP 2010
Papers in the "poster" category will have two presentations. The first one will be a short oral presentation at the Poster Spotlight sessions (6A, 6B, and 6C). The second one will be the proper presentation of the poster, in a single long Poster Session. Both will take place on Sunday (October 12) afternoon and evening. See the conference program for more details.
Each presentation slot will consist of 5 minutes, including change of speaker. No time for questions is scheduled.
Since the schedule is very tight, authors are encouraged to prepare the spotlight presentation very carefully. Please, mind the timing and the content as well. Do not completely exhaust the 5 minutes, to allow a smooth transition to the next speaker. The session chairs will be instructed to keep the session on schedule, so you might be forced to stop your presentation if it is too long.
Authors are also required to arrive early for the spotlight sessions to introduce themselves to the session chair and copy the slides of their presentations to a centralized computer.
Recommendation: Use the time available to motivate your work and highlight the main achievements. Do not try to explain everything in a condensed or fast talk. The poster session will last 3 hours and allow you to explain things in detail. Recall that the purpose of the spotlight presentation is to gather the attention of the audience, so they stop by your poster afterwards. Ideally, the presentation should be attractive and simple.
What will I do at the poster session?
People will come by and expect you to tell them about your work. In essence, you'll be giving a series of mini-talks to individuals and small groups. These are more interactive than ordinary talks, and they may turn into real technical discussion.
Regard your poster as a visual aid that will support you in these informal talks, just as overhead slides do in a formal talk. Your poster should also be self-explanatory, as some people will prefer to study the poster themselves and then ask you questions. Finally, it should attract passers-by.
You might wander off at times to get food and attend the other posters. Use your judgment here: few people will come to your poster when no one is there to present it. If you have co-authors, then you can take turns.
Do you have any tips on poster design?
There are many tips on the web. For example, this site includes visual design advice and links to some good undergraduate biology posters. Please use large fonts -- for most text, preferably sans-serif fonts of 32 points and greater.
Remember that you have a paper in the proceedings as well. Thus, while you want enough visible detail to help you answer questions, it's not necessary to put every detail on the poster (e.g., don't reproduce your full bibliography). Like a good talk, a good poster conveys the essential ideas and results and convinces people to go read the full paper.
What is the physical format?
Here is the official information:
- The poster boards are 40 x 60 inches white foam board sheets. They will be mounted on easels. It can be either horizontal or vertical orientation. As a reference, the usual ISO A0 size corresponds to 841 × 1189 cm (~ 33 x 46 3/4 inches).
- The posters should be easily readable at a distance of about 2 meters (= 6 feet).
- Proper mounting items (pushpins) will be provided at the site.
- Any unused area on the easel can be optionally used for attaching handouts.
- No additional facilities (such as electrical sockets, tables for laptops or handouts etc.) can be guaranteed to the poster presenters.
Bring a laser pointer if possible, so that you can point to one part of your poster without obstructing people's view of other parts.
How do I produce a poster?
Probably the easiest way is to make a single huge slide in your favorite graphics or presentation program. For example, in Powerpoint, you can use "File / Page Setup..." to set the slide dimensions. Putting everything on one big slide lets you be very flexible in your layout. It also lets you specify fonts and images at their true sizes.
You may have access to a poster printer at your institution. If not, some photocopy shops can print large posters. You can prepare a file in Powerpoint, PDF, or some other format, and either bring it or email it to the shop. You may have a choice of papers; for example, indoor vinyl is attractive, durable and fairly cheap.
Check the printing cost and the maximum dimensions of the poster printer before preparing your poster.